National edeposit

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National edeposit (NED) is a collaboration between

Northern Territory Library, State Library of New South Wales, State Library of Queensland, State Library of South Australia, State Library Victoria and the State Library of Western Australia are the member organisations,[4] while the system is hosted and managed by the NLA.[5]

Legal deposit in Australia

The federal

audio-visual formats as well),[7] and on 17 February 2016, the federal legal deposit provisions were extended to cover electronic publications of all types.[6] By July 2018, while the Northern Territory was the only jurisdiction with legislation with explicit mention of "internet publications" (in its Publications (Legal Deposit) Act 2004), Queensland's Libraries Act 1988 and Tasmania's Libraries Act 1984 were broad enough to include digital publications.[8] Most states and territories are as of 2020 reviewing or amending existing legislation to extend to digital publications as well.[7]

Director-General of the NLA, Marie-Louise Ayres, stresses the importance of the legal deposit system as a way to capture the country's identity, where everything is captured impartially, and no selection or judgement of the content takes place.[9]

Digital technologies created new challenges, but also an opportunity to facilitate legal deposit, by using specialised software to improve the deposit process, as well as the flow of other complex tasks involved in

publishers, libraries and end users.[4]

Project description

With the surge in demand for all types of digital services in the 21st century, the National Library have used increasingly dwindling staff resources to develop services on their Trove platform and the NED service.[10] The development and building of NED was a collaborative project to provide a single digital platform enabling the shared collection and preservation of and access to all Australian born-digital publications, with access to the public through the Trove website.[11] Publishers deposit material via the NED website, and for most end-users, discovery is via Trove.[1]

The core system was first developed in-house at the National Library by a team of

Java. On 17 February 2016, the day the Copyright Act amendment for digital publications came into effect, the first ebook, Napoleon’s Last Island by Thomas Keneally was deposited by staff at Penguin Random House.[12]

Nine libraries meant nine sets of technical requirements and legislation, which had to be accommodated while also balancing

Technological Protection Measures (TPM) or Digital Rights Management (DRM); that is, the copy must contain all content and functionality, without protection measures such as password protection or subscription paywalls.[13]

Briefings on the service were presented at the VALA and Asia-Pacific Library and Information Conferences in 2018.[14]

Online material is required to be provided to the relevant library or libraries if requested; if not available on a publicly accessible website, publishers can use NED to deposit the material. Along with

PANDORA web archive service, NED effects digital deposit at the federal level; NED is designed to also include digital deposit at state and territory level.[8][15]

Individual state libraries request publishers to fulfill their legal obligations by depositing their digital publications via the NED portal.

Libraries Australia, Trove, WorldCat and all NSLA library catalogues.[5]

The system was built over two years,[3] after two years of scoping and planning.[1] The nationwide service went live on 30 May 2019.[3][18] All existing NLA edeposit content and most of the State Library of Queensland’s collection were migrated to the database prior to release, with the other libraries following suit soon afterwards.[5]

NED was formally launched by the

Minister for Communications, Cyber Safety and the Arts, Paul Fletcher, on 16 August 2019.[3][19][20]

Benefits and distinguishing features

Major benefits of NED include:[4]

  • a single service for publishers depositing material
  • digital preservation and long‐term access to all content collected by collaborating libraries
  • easier, faster access to legal deposit publications

NED is not the first electronic depository with one deposit point for a network of libraries; for example, the

Deutsche Nationalbibliothek, where public access is only available in the reading rooms in the libraries, among other constraints, NED allows for remote access by the general public for most of the content.[21]

A number of other factors also contribute to its uniqueness:[21]

  • The nine partner libraries co-designed and co-invested in the project, mostly working across large distances.
  • It provides a dedicated support service for libraries, publishers and users.
  • It provides for legal deposit, management of the content, secure storage and preservation, and multiple access points
  • Individual libraries are able to continue their relationships with publishers in their jurisdictions, and maintain their local identity, while providing a single standard interface for users.
  • Publishers are able to provide their own metadata and specify the access conditions for their works, but member libraries are able to enhance the records.

Other benefits touted by project collaborators include ease of use for publishers, more content overall, and the enhanced ability to collect a wider sweep of material from culturally and linguistically diverse communities, including migrants and Indigenous Australians.[22]

Use and reception

Reactions from publishers was positive from the beginning: more than 50 items were deposited by publishers within the first 24 hours of its initial launch in May 2019.[5]

Tim Coronel, manager of the

small publishers, and that it would also help authors in the longer term, as their books would still be able to be found in the national collection even after it had gone out of print.[23]

NED was a finalist in the "Excellence in multi-agency partnership award" category of the 2019 Australian Government Digital Awards (formerly ICT Awards).[24][25]

See also

References

  1. ^ a b c d Torney, Kate (16 August 2019). "Australian libraries join forces to build national digital collection". Australian Book Review. Retrieved 5 May 2020. Also partly republished by Gary Price on the US website Infodocket Library Journal: "Report: Australian Libraries Join Forces to Build National Digital Collection (NED)". LJ infoDOCKET. 18 August 2019. Retrieved 7 May 2020.
  2. ^ "Our work". National and State Libraries Australia. Retrieved 3 May 2020.
  3. ^ a b c d e "National edeposit (NED)". National and State Libraries Australia. 30 May 2019. Retrieved 3 May 2020.
  4. ^ a b c "What is National edeposit (NED)?". NED. Retrieved 3 May 2020.
  5. ^ a b c d "National Library of Australia Annual Report 2018–2019: 2.5 Strategic Priority Three: Collaborate". Australian Government. Transparency Portal. 30 October 2019. Retrieved 5 May 2020.
  6. ^ a b "What is legal deposit?". National Library of Australia. 17 February 2016. Retrieved 3 May 2020.
  7. ^ a b "Legal deposit in Australia". National and State Libraries Australia. 1 June 2019. Retrieved 3 May 2020.
  8. ^ a b Buchanan, Kelly (July 2018). "Digital Legal Deposit: Australia". Library of Congress (Law Library of Congress). Retrieved 7 May 2020.
  9. ^ Smoleniec, Bethan (13 August 2019). Preserving Australia's publications for the digital future (audio). SBS Radio. Event occurs at 0:30. Retrieved 4 May 2020.
  10. ^ Rollins, Adrian (28 February 2020). "Job cuts a 'live possibility' in National Library of Australia restructure". The Canberra Times. Retrieved 7 May 2020.
  11. ISSN 1448-0840
    . Retrieved 4 May 2020.
  12. ^ Batten, Meredith; Ross, Kate (1 February 2017). "A new mandate for the digital age: implementing electronic legal deposit at the National Library of Australia". National Library of Australia. Retrieved 4 May 2020.
  13. ^ a b Cass, Libby; Ingram, Terence (16 October 2018). "Security of publications deposited through the National Edeposit Service". Australian Publishers Association. Retrieved 4 May 2020.
  14. ^ a b Cass, Libby (18 September 2018). "News: Who's NED? The National edeposit". Australian Publishers Association. Retrieved 4 May 2020.
  15. ^ "Digital Legal Deposit in Selected Jurisdictions" (PDF). The Law Library of Congress, Global Legal Research Center. July 2018. Retrieved 7 May 2020.
  16. ^ "National edeposit". State Library of NSW. 7 August 2019. Retrieved 3 May 2020.
  17. ^ "Legal Deposit". State Library of South Australia. Retrieved 3 May 2020.
  18. ^ a b "Australian Libraries Join Forces to Build National Digital Collection". National Library of Australia. 12 August 2019. Retrieved 3 May 2020.
  19. ^ "National e-deposit service launched this week". Books + Publishing. 14 August 2019. Retrieved 4 May 2020.
  20. ^ "Australian libraries join forces to build national digital collection". Access: Asia’s Newspaper on Electronic Information Products & Services. 22 August 2019. Retrieved 5 May 2020.
  21. ^
    ISSN 2304-6775
    . Special Issue 14th International Conference on Open Repositories 2019 – All The User Needs
  22. ^ Smoleniec, Bethan (13 August 2019). Preserving Australia's publications for the digital future (audio). SBS Radio. Event occurs at 2:48. Retrieved 4 May 2020.
  23. ^ Smoleniec, Bethan (13 August 2019). Preserving Australia's publications for the digital future (audio). SBS Radio. Event occurs at 1:47. Retrieved 4 May 2020.
  24. ^ "Australian Government Digital Awards finalists announced". Australian Government. Digital Transformation Agency. 19 September 2019. Retrieved 5 May 2020.
  25. ^ Jenkins, Shannon (23 September 2019). "Local, state and federal finalists announced for annual digital awards". The Mandarin. Retrieved 7 May 2020.

Further reading

External links

 This article incorporates text by Lemon, Barbara; Blinco, Kerry; Somes, Brendan available under the CC BY 4.0 license.

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